The Faculty of Engineering and Applied Science may be obliged to make changes to the curricula, academic plan descriptions, and course descriptions in this Calendar.
In that case, the corrections will appear in the Minutes of the Faculty Board. In the event of discrepancies between statements that appear on the Faculty Web Sites and the corresponding statements in this Calendar and the Faculty Board Minutes, the latter versions will apply. The following policies and regulations apply to all students registered in the Faculty of Engineering and Applied Science.
The Faculty intends its students to have as much opportunity as possible to develop their individual interests and abilities. Its regulations, academic plans and fields of study have been developed with this goal in mind. The plans, curricula and courses of study are, however, constrained by many factors including accreditation requirements, timetabling, physical facilities, number of staff and the interests of faculty members. The current offerings have been designed in the light of experience and of these restrictions to provide a sufficiently diverse selection to satisfy the interests of most students. However, some students may have valid reasons for seeking variations from the prescribed programs and the regulations include provision for doing so (see Regulations 2d and 2e).
Honesty in a University is an essential component in maintaining high ethical standards. In preparing students for the profession of engineering, the Faculty of Engineering and Applied Science must send a clear message that high standards are expected. Consistent with this message, students are entitled to an environment where individual performance can be presented and evaluated as fairly as possible. Courses and assignments vary in the amount of collaborative versus individual work that is expected, and the intention of the instructor must be clear to the student. Similarly, the physical setting for examinations should allow individual work where invigilation need not be intrusive. The type and amount of any information that a student may take into an examination must be clearly known ahead of time and of a nature that can be easily verified.
The detailed Academic Integrity Policies and Procedures are on-line at: http://engineering.queensu.ca/policy/Honesty.html
Student Responsibility with respect to Academic Plan and Registration
Students are responsible for ensuring that their course registrations are accurate and complete, and that the courses in which they register meet the requirements for graduation. Course prerequisites and any restrictions on enrolment should be noted carefully prior to registration. The Chair of Undergraduate Studies for the academic plan, or the year advisors in the department, should be consulted whenever requirements are not fully understood.
Calculators in Examinations
From September 2012 onwards, there will be no sticker system for approved calculators. The Casio 991 will be the only calculator approved for engineering exams.
Calculators are divided into three classes.
- Communicating Calculators: These are never permitted in examinations.
- Non-Communicating Calculators with text storage and/or graphing capability and/or longterm memory: Instructors may permit the use of these calculators in examinations but only if students are also permitted to bring “significant amounts” of written material to offset the advantage that otherwise accrues to those with fancy calculators. To be used in an examination, such a calculator must carry a “red sticker”.
- non-communicating calculators without the features mentioned above: Instructors may permit the use of such calculators in any examination. To be used in an examination, such a calculator must carry a “gold or blue sticker”, with the exception of the very common Casio 991 model, which may be used without a sticker.
NOTE: From September 2012 onwards there will be no sticker system for approved calculators. The Casio 991 will be the only calculator approved for engineering exams. Students who received a sticker prior to September 2012 will still be able to use the calculator with the sticker.
The examination Proctors will also be told which class of calculator is to be permitted. Students bringing unauthorized or unmarked calculators into an examination may be charged with Academic Integrity (refer to Senate and University-wide Policies).
Release of Examination Papers
Final examination question papers will be made available to students by the end of September (for the previous academic year) through publication in the Exambank (see http://www.queensu.ca/registrar/exams/).
In exceptional circumstance the Associate Dean (Academic) may grant an exemption from this policy. Exemptions, granted only on an annual basis, require written justification from the instructor and a supporting letter from the Head of the Department. There should be no expectation of renewal of an exemption decision.
- A student must register within the first two weeks of the commencement of term.
- A student may change registration from one program to another only within the first two weeks of the commencement of a term and with the approval of the Associate Dean (Academic) and the Department Heads concerned.
- The addition of a course after the prescribed “add course” deadline requires approval of the course instructor, the department in which the student is registered, and the Operations Committee.
- A student may withdraw voluntarily from a Fall Term course or a Winter term course prior to the deadline to drop without academic penalty. If so dropped, the course is removed from student record.
- Withdrawal from a course after the prescribed deadline to drop without academic penalty requires the approval of the department and the Operations Committee, and will only be permitted in exceptional circumstances. Withdrawals such as these will be indicated on the student’s transcript by the designation DR (see Regulation 3c).
- A student may add an Extended Program offering of a Fall Term course, or apply to rewrite a Fall Term examination, only within the first three weeks after the commencement of Winter Term and may drop such a course only within the first four weeks after the commencement of Winter Term. A student may add an Extended Program offering of a Winter Term course only within the first nine weeks after the commencement of Winter Term and may drop such a course only before the end of regular Winter Term classes.
- A student who wishes to rewrite second term examinations of the first year when they are offered at the end of the Extended Program may register to do so only within the first two weeks of the Summer Term, and may cancel this registration without academic penalty only within the first three weeks of the Summer Term.
Programs of Study
- Students must obtain written approval from Student Services, FEAS, to add or drop first year courses.
- A student who is registered in the Regular First Year Program for Winter Term courses may register to rewrite the final examination in any failed course at the next examination period only if the student’s Engineering Sessional GPA (ESGPA) is at least 0.7.
- An upper year student may request an exemption in a course by application to the Operations Committee or delegate on the basis of knowledge acquired through practical experience. Approval for a request for a course exemption must be recommended by the course instructor and by the Department, on the basis of a satisfactory assessment of the student’s proficiency in the exempted course material. A replacement course of similar level, total weight, and CEAB units must be proposed in the exemption application. If the exemption is granted the student must take and pass the specified replacement course.
- An upper year student may request an exemption in a course by application to the Operations Committee or delegate on the basis of knowledge acquired through studies prior to first admission to the FEAS. Approval for a request for a course exemption must be recommended by the course instructor and by the Department, on the basis of a satisfactory assessment of the student’s proficiency in the course material. A replacement course of similar level, total weight, and CEAB units must be proposed in the exemption application. If the exemption is granted the student must take and pass the specified replacement course.
- An upper year student may request permission for substitution of a course in his/her program by a similar course, either at Queen’s or elsewhere, by application to the Operations Committee prior to enrolling in the substitute course. Approval for a request for a course substitution must be recommended by the instructor of the prescribed course and the Department. For courses other than Complementary Studies, the request will normally only be considered if the institution offering the course has an accredited engineering program and if the student has an Engineering Cumulative Grade Point Average (ECGPA) of at least 1.6. If a request to take a substitute course at another institution is approved, the FEAS will issue a Letter of Permission to allow the student to enroll in the course.
- A student seeking a degree in Engineering and Applied Science may not receive more than two years of credits for work done in another Faculty or university, and such credits may not encompass more than one half of the courses of the third and fourth years of the program. Additionally, at least one half of the fourth year of the program must be taken at Queen’s.
- A student who has not passed all of the courses of the first year which are specified as prerequisite to any course in the chosen upper year program must, during the next session, follow a special Fall and Winter term program arranged by the Chair of Undergraduate Studies of the chosen department. During this session, the student must pass all prerequisite courses during the session or he or she will be required to withdraw.
- Regulation 2h has been removed since it is now covered under Regulation 10. (Removed May 1, 2011)
- Each course in the Calendar of the Faculty of Engineering and Applied Science is assigned a weight as specified in the Calendar. A weight of 1 unit is given for each 12 lecture hours in a course, with 0.5 units given for every 12 tutorial hours, and 0.5 units for every 12 lab hours. The multiplying factor to convert from ”units’Äù to CEAB accreditation units (AUs) is 12, i.e. 1 unit = 12 AUs. When engineering students take courses outside the FEAS they must use the unit weighting assigned by the Faculty hosting the course.
- The following table indicates the grading system used in the FEAS, including permitted letter grades, associated grade points, and equivalent percentage marks. If percentage marks are submitted by instructors, these will be converted to letter grades and grade points and will not be used in the evaluation of student progress or academic standing.
Non-evaluative grades: The following is a list of the possible nonevaluative grades and their uses.
Incomplete standing (IN) is a temporary designation reserved for a course in which a student who, because of extenuating circumstances beyond his or her control, has not completed all term work for a course or requests permission to defer the writing of a final examination. All Incomplete designations require submission of documentation to verify the extenuating circumstances, and must be approved by the Operations Committee of the FEAS. Approval of the instructor must be obtained, and a date set for the completion of the work (normally within 9 months of approval). An IN designation will revert to the “default grade” submitted by the instructor after the date set for completion of the work.
Pass in a Pass/Fail Course (P)
A Pass standing (P) is reserved for a course in which the student successfully completes all of the requirements in a course designated as Pass/Fail. A course that has been designated as Pass/Fail will not be included in the student’s grade point average but can be counted as credit towards a degree program.
The Dropped (DR) designation indicates a course that has been dropped after the deadline to drop without academic penalty. This designation can only be applied with approval from the Operations committee.
Failure with Review (FR)
For information, please see Regulation 14 - Supplemental Examinations
Standing in a Course
- The passing grade for a course is D- or above, or P. The basis upon which the final grade is assigned, including the weight given to term work, should be made available to students by the instructor at the beginning of a course.
- If a student is unable to write the final examination or to submit required coursework because of incapacitating illness or other extenuating circumstances, a temporary designation of IN (incomplete) will be recorded for the course on the recommendation of the course instructor, the Department Head, and upon approval by the Operations Committee of the FEAS (see regulation 3c). The submission of a mark of IN must be accompanied by documents verifying the extenuating circumstances, and by a proposed date of completion which should be as early as possible, but no later than 9 months beyond the date of approval. The course for which a mark of IN has been entered will be excluded when calculating the Engineering Sessional and Cumulative Grade Point Averages of the student concerned. An IN on a transcript does not preclude the application of Regulations 2g or 10. An IN designation will revert to the “default grade” submitted by the instructor after the date set for completion of the work.
- Conduct and Attendance
- A student may, for any form of departure from Academic Integrity, or misconduct in an academic setting, incur penalties up to and including the requirement to withdraw under Regulation 11d.
- A student who claims illness or compassionate grounds as a reason for missing any required component of the course other than the final exam is responsible for making alternative arrangements with the instructors concerned. Verifying documentation is normally not required for short-term extenuating circumstances. If there is a significant effect on attendance or academic performance such that the student may wish to request an incomplete (GD) grade, the student is responsible for providing appropriate documentation to the Operations Committee. Refer to Academic Regulation 4b for procedures and documentation required to request an incomplete grade. In the case of illness, a medical certificate should be requested at the time of the treatment.
- Candidates are referred to the Exam Regulations located on the website of the University Registrar.
- Requirements for Graduation
To qualify for the degree of Bachelor of Science (B.Sc.) in engineering, in the FEAS, a student must, at the end of not more than six calendar years from date of first registration in the Faculty:
- have passed all the courses required in the First Year program;
- have passed all courses required by the department in which she or he is registered;
- while registered in their engineering program, have passed courses whose units total is not less than the minimum required by the department in which he or she is registered and each course may be counted only once;
- have achieved an Engineering Cumulative Grade Point Average (ECGPA) of 1.6 or higher;
- have successfully completed field and technical excursions required by the department in which he or she is registered;
- have passed the English Proficiency Test;
- have satisfied the minimum curriculum content specified by the CEAB in each content category;
A student who has not completed the degree program in six years will normally be required to withdraw. An extension will normally be granted to students who have completed, or are working on an Internship, Exchange, or are enrolled in a Dual Degree program, or have received accommodation through the Queen’s Disability Services office due to a disability. If a student is allowed to continue, on successful appeal of this regulation, his/her program of study will be reviewed by the Department and the Faculty. Extra courses may be required to permit completion of the degree program within an agreed time limit. As a result of the review, possible changes to the student’s required program will include but not be limited to the following:
- Courses which have changed significantly in content may have to be retaken.
- Additional courses which have been added to the degree program may be required for graduation.
- Courses which are no longer part of the degree program may not count toward the degree.
To be eligible for scholarship awards, a student must take in one session all the courses, including electives, prescribed for the year of the program in which he or she is registered. An exception will be made if any of these courses have been completed previously with a grade of C- or higher. In that event other courses of equivalent total weight and approved by Operations Committee for scholarship purposes must be added to the student’s program. Substitutions granted under Regulation 2e are also acceptable.
- Graduation with Honours Standing
A student will be granted the status of graduation “with Second Class Honours” if, upon graduation, she or he has attained either an ECGPA or an EGGPA of 2.2 or higher. A student will be granted the status of graduation “with First Class Honours” if, upon graduation, she or he has attained either an ECGPA or an EGGPA of 3.5 or more.
- Academic Probation and Requirement to Withdraw
- A student shall be placed on Academic Probation, at the time of their academic standing assessment, if he or she:
- has an ECGPA of less than 1.6 for the previous Engineering Session (fall and winter terms) at the end of the winter term;
- returns to studies after having previously been Required to Withdraw. The academic standing “Placed on Academic Probation” shall be placed on the student’s transcript.
- A student under Academic Probation must follow a special program for the next Engineering Session:
- Students having an ECGPA < 1.3 must repeat all courses in their previous Engineering Session for which they obtained a grade less than C-.
- Students with 1.3 ≤ECGPA <1.6, or students returning to studies after being previously Required to Withdraw, must repeat courses specified by the Associate Dean, in consultation with the program chair for the department in which the student is registered.
- The Associate Dean, in consultation with the program chair for the department in which the student is registered, may also specify additional probationary conditions to improve the chances of student success, in their program. The total course load for this session must not exceed the AUs prescribed for that year of the program.
- Any student who is placed on Academic Probation and who fulfills all of their Academic Probation conditions at the time of their next academic standing assessment shall be released from Academic Probation.
- If a student is Required to Withdraw at the time of their academic standing assessment but is currently taking a Spring/Summer course at Queen’s University, he/she may complete the term-length course in which he/she is enrolled, but is then required to withdraw at the end of the term.
Requirement to Withdraw, with opportunity to be considered for readmission after one year:
- A student whose ESGPA is less than 0.7 at the time of the academic standing assessment has failed the year and is required to withdraw for a period of at least one year, and may be considered for readmission only after one year.
- A student who is on Academic Probation under Regulation 10a (i) or 10a (ii) at the time of assessment and does not fulfill all of their conditions of Academic Probation is required to withdraw for a period of at least one year and may be considered for readmission only after one year.
The academic standing “Required to Withdraw for a minimum of one year” shall be placed on the student’s transcript.
Requirement to Withdraw, with opportunity to be considered for readmission after a minimum of three years:
- A student who has failed a previous year, or who has been previously Required to Withdraw for academic reasons, and whose ESGPA at the time of their academic standing assessment is less than 0.7 has failed the year and is required to withdraw for a minimum period of three years, and may be considered for readmission only after a minimum of three years.
- A student who is on Academic Probation at the time of assessment, does not fulfill all of their conditions of Academic Probation and has previously been required to withdraw, is required to withdraw for a minimum period of three years, and may be considered for readmission only after a minimum of three years.
The academic standing “Required to Withdraw for a minimum of three years” shall be placed on the student’s transcript.
- A student having a fall term Grade Point Average less than 0.7 who withdraws voluntarily no later than 31 January is not considered to have failed the year. The student must reapply in order to be considered for readmission to the FEAS.
- A student who withdraws voluntarily after 31 January is considered to have failed the year. The student must reapply in order to be considered for readmission to the FEAS.
- The Faculty Board may, at any time, require a student whose attendance or work is deemed unsatisfactory, to withdraw. The student must reapply in order to be considered for readmission to the FEAS.
- The Faculty Board Committee on Non-Academic Discipline may require a student to withdraw from the Faculty or it may recommend to Senate the student’s dismissal from the University because of misconduct in an academic setting. The student must reapply in order to be considered for readmission to the FEAS.
- A student who withdraws for any reason, or is not registered in the FEAS for twelve consecutive months, must reapply in order to be considered for readmission.
- A student applying for readmission after a failed year must present evidence that he or she is likely to succeed in completing the degree in the program for which readmission is sought. The student shall not be readmitted unless the Operations Committee is satisfied that this evidence, together with the student’s academic record at Queen’s, indicates probable success in completing the degree, and that space is available in the required program. A failed year or a withdrawal from a program in engineering at another university will be treated as if it had occurred at Queen’s University.
- A student readmitted after a failed year will be placed on Academic Probation and must follow a program constrained by the appropriate requirements outlined under Regulation 10b. In addition, during the first year of registration following a failed year the total unit weight of courses in the student’s program shall not exceed that of the regular program of the failed year. As outlined in Regulation 10f and 10h, this student must fulfill all of their conditions of Academic Probation or be required to withdraw.
- Review and Rereading of Examination Papers
A student who wishes to have a paper reread must make written application to the FEAS within four weeks of the release of the results. The application is to be accompanied by the rereading fee.
Students have the right of access to their final examination papers. As a first step, the student should request an informal review with the instructor concerned, and instructors are strongly encouraged to consent. If the request for an informal review is denied or if the student is not satisfied with the decision, the student may submit a formal appeal to the FEAS. The appeal must be submitted in writing to the FEAS within four weeks of the release of results.
(The attention of students is directed to the Senate Policy on Student Access to Final Examinations and to Regulation 14b regarding the deadline for applying to write a supplemental examination).
- Supplemental Examinations
- A student receiving a grade of FR (Failure with Review) may be permitted to write a supplemental examination in a failed upper year course offered in the FEAS provided the student has an ECGPA of 1.6 or higher and an ESGPA of 0.7 or higher. Supplemental examinations will be held at Queen’s University in September. The privilege of writing these supplemental examinations will be confined to the September following the session in which the failure occurred, and limited to a maximum of three examinations in the student’s degree program, with no more than two in any calendar year.
- A student requesting permission to write a supplemental examination must apply in writing to the FEAS by June 12 following the session in which the failure occurred. A student may cancel a request for a supplemental examination and the examination fee will be refunded if written notice of the cancellation is received by the FEAS by 15 August following the session in which the failure occurred.
- The result obtained on a supplemental examination will be substituted for that of the previous final examination in producing the final grade for the course. A student failing to write a supplemental examination for which he or she is registered and who has not canceled his or her registration by 15 August will be awarded a final grade of F on the supplemental examination. The final grade for a course which is based on a supplemental examination will be included in the ECGPA for the next Engineering Session and in the EGGPA. It will not be included in any ESGPA.
- Any student who completes more than one rewrite examination in any individual first-year course will have the total number of supplemental examinations permitted reduced by one for each additional rewrite.
- Written English Proficiency
- A student must, within the first academic term of first registration, take a written English Proficiency Test as specified for students registered in the FEAS.
- Upon successful completion of the English Proficiency Test, the designation “English Proficiency Test Passed” will be added to the student transcript.
- A student must pass the English Proficiency Test or an equivalent test, approved by the Associate Dean (Academic), to be eligible for graduation.
- The Grade Point Averages (GPAs) used in determining a student’s standing are calculated by multiplying the grade points earned in a course by the unit value of that course, summing the products so obtained for all the courses in a given period, and dividing this sum by the total number of units attempted during that given period of time over which the GPA is calculated. Each course is only counted once in calculating either the ECGPA or ESGPA. When, during the period considered, a course or a course examination is repeated or replaced by a substitution approved by the Operations Committee, only the most recently obtained mark will be used in calculating the GPA.
- The “Academic Year” concludes at the end of winter term, and includes the previous three consecutive terms (summer, fall, winter). An “Engineering Session” is defined as the Fall and Winter terms of the academic year, provided the student is registered in the FEAS for these sessions. The Engineering Sessional Grade Point Average (ESGPA) is the Grade Point Average of all courses taken in the Engineering Session of an academic year, while the student is registered in the FEAS. Queen’s courses taken during the summer term of the academic year will also be included in the ESGPA*. Decisions regarding yearly academic progress will be based on the ESGPA.
- The Engineering Cumulative Grade Point Average (ECGPA) is the Grade Point Average of all courses taken in the Fall and Winter terms of all academic years, while the student is registered in the FEAS. Queen’s courses taken during the summer term of the academic year will also be included in the ECGPA*. The Engineering Graduation Grade Point Average (EGGPA) is calculated after all degree requirements have been met and follows the same calculation method as the ECGPA, except that it excludes courses that are part of the First Year Curriculum.
- The Engineering Graduation Grade Point Average (EGGPA) is calculated after all degree requirements have been met and follows the same calculation method as the ECGPA, except that it excludes courses that are part of the First Year Curriculum.
- Academic status of each student is assessed once a year, at the end of the Winter term. Decisions regarding yearly academic progress will be based on the ESGPA. Students on Academic Probation will only be considered for release from probation if they have taken a minimum of 12 units since their previous assessment.
- Special Students
Students may be allowed to take courses in the FEAS without being registered in a degree program. Such students are defined as “Special Students” and must apply to the Faculty before taking additional courses. A Special Student may apply for admission as a regular student proceeding to a degree but, once admitted as a regular student, a student may not re-register as a Special Student before completing a degree in the FEAS.